Progress Billing & Invoicing Process for Home Builder
The Progress Billing & Invoicing Process workflow helps home builders and remodelers manage cash flow and client payments with precision. It includes preparing invoices tied to project milestones, verifying completed work, and securing client approvals. Managers reconcile invoices with budgets and contracts, ensuring accuracy and timeliness. By standardizing this process, builders reduce disputes, protect profitability, and strengthen client relationships. Clients benefit from transparent billing linked to progress, fostering trust and confidence. Teams gain accountability with documented approvals and payment tracking. With this workflow in place, home builders can improve efficiency, enhance financial stability, and deliver projects more reliably while maintaining cash flow.
14 tasks
Review contract billing terms (schedule of values, milestones, or % complete)
Confirm current work progress with field team or site walk
Calculate percent complete for each line item or milestone
Draft the billing application or invoice with updated totals
Include approved change orders and any required documentation
Apply retainage according to contract terms
Attach backup documentation (photos, timecards, material receipts, etc.)
Review draft billing with project manager or leadership
Submit invoice or pay app to client or GC by required date
Confirm receipt and follow up on approval status
Track invoice aging and update accounts receivable records
Log payment once received and update job cost tracking
File billing documents and confirmations in project records
Communicate payment status with internal team
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