Subcontractor Billing Review for Landscaping
The Subcontractor Billing Review workflow supports landscaping contractors by creating a structured approach to handling subcontractor invoices. It includes verifying work completion, reviewing charges, confirming lien waivers, and reconciling budgets. Managers secure approvals and process timely payments to maintain trust. By standardizing this process, landscaping companies reduce disputes, protect profitability, and improve efficiency. Clients benefit from smoother projects supported by accountable subcontractors. Teams gain accountability with transparent reviews. With this workflow in place, landscaping contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with consistent subcontractor management.
14 tasks
Receive subcontractor pay application or invoice for current billing period
Confirm billing period dates match project schedule and contract terms
Review scope of work billed against actual progress in the field
Walk the site or consult field supervisor to verify completion
Check billing against subcontractor agreement or schedule of values
Ensure change orders are approved and included if applicable
Confirm retainage is correctly applied based on contract
Verify lien waivers are included from subcontractor and lower-tier vendors
Review for math accuracy and supporting documentation (photos, timesheets, etc.)
Route pay app to project manager or leadership for approval
Record approved amount in project accounting system
Schedule payment based on payment terms and cash flow
Notify subcontractor of approval status or request for revisions
File pay app, approvals, and backup documentation in job records
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