Project Schedule Creation for Landscaping
The Project Schedule Creation workflow helps landscaping contractors plan project timelines with structure and consistency. It includes documenting design phases, site preparation, material delivery, and installation milestones. By using this process, landscaping companies improve coordination, reduce delays, and maintain professionalism. Clients benefit from accurate schedules and reliable updates, while sales and project teams gain accountability. With this scheduling workflow in place, landscaping contractors can improve efficiency, strengthen relationships, and deliver outdoor projects on time and on budget.
1Review landscape contract and planting plan——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
2Identify demo, soil prep, plant, and irrigation——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
3Break out grading, sod, mulch, plant types——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
4Time irrigation, planting, and cleanup steps——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
5Align with painters, tile crews, and delivery——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
6Plan sod/tree delivery and irrigation parts——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
7Use seasonal planting calendar——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
8Install irrigation sleeves before hardscape——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
9Block out time for planting and site punch——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
10Pad time for weather-sensitive planting——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
11Review with landscape lead——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
12Share planting schedule with owner or GC——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
13Adjust planting order for final grade——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
14Finalize planting/irrigation days with crew——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
15Log completed plantings, mulch, and punchlist——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
You found the SOP
Now make sure it actually gets done.
15 tasks is the easy part. The hard part is that six months from now the project still has to run this way when you are not the one watching.
Book a free strategy session
Founder of Subtrak · Twenty years in commercial roofing operations
“One session and this template becomes how your company actually does the work, with a name and a date on every step.”
Every project runs your way. And you can see that it did.
Put a name and a date on every step, and the crew gets a reminder when their part comes up.
Book a free strategy session