Punch List Creation & Distribution for Landscaping
The Punch List Creation & Distribution workflow supports landscaping contractors by ensuring all final tasks are documented and assigned before closeout. It includes recording items such as plant replacements, irrigation adjustments, or cleanup, assigning responsibilities, and distributing lists to teams and clients. By following this process, landscaping companies reduce disputes, prevent delays, and strengthen professionalism. Clients benefit from transparency and reassurance that their project will be finished properly. Teams gain accountability through documented assignments. With this workflow in place, landscaping contractors can protect profitability, improve efficiency, and close projects smoothly with higher client satisfaction.
1Inspect beds, plants, and paths——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
2Mark bare spots, dead plants——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
3Assign each landscape item by location——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
4Photograph dead zones or incorrect layout——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
5Review with landscape team lead——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
6Assign planting or irrigation fixes——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
7Share landscape list with team lead——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
8Recheck plants or layout fixes——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
9Confirm landscaping item corrected——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
10Share plant install or fixes with GC——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
11Walk planting zones and irrigation——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
12File landscape punch documents——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
You found the SOP
Now make sure it actually gets done.
12 tasks is the easy part. The hard part is that six months from now the project still has to run this way when you are not the one watching.
Book a free strategy session
Founder of Subtrak · Twenty years in commercial roofing operations
“One session and this template becomes how your company actually does the work, with a name and a date on every step.”
Every project runs your way. And you can see that it did.
Put a name and a date on every step, and the crew gets a reminder when their part comes up.
Book a free strategy session