RFI Submission & Tracking for Masonry
The RFI Submission & Tracking workflow supports masonry contractors by standardizing how requests for information are handled. It includes preparing clear RFIs, sending them to designers or inspectors, and tracking responses. By using this system, masonry companies reduce miscommunication, improve coordination, and prevent errors. Clients benefit from smoother timelines and reliable communication. Teams gain accountability by documenting every clarification. With this workflow in place, masonry contractors can protect profitability, strengthen credibility, and deliver projects with greater efficiency and professionalism.
14 tasks
Identify issue or missing info in plans, specs, or scope
Confirm that the question can’t be answered internally
Draft clear and concise RFI question
Include reference (drawing number, spec section, detail, etc.)
Submit RFI to the appropriate party (GC, architect, engineer)
Log the RFI in tracking system with date and description
Set a follow-up reminder based on urgency and schedule impact
Monitor for responses and maintain communication
Review response and confirm clarity with team
Update project documents or plans if response affects scope
Distribute RFI response to field crews or subcontractors as needed
Track whether the RFI results in a change order or delay
Close out RFI once addressed and documented
Archive for future reference and job record
You Found the SOP
Now make sure it actually gets done.
Start with this RFI Submission & Tracking SOP, assign it to your team, and track every step from one place. Customize it as your process evolves without rebuilding it from scratch.
Start for Free- Start with this exact template
- Customize it for your company
- Track every completion
