Managing Delays & Adjustments for Roofers
The Managing Delays & Adjustments workflow provides roofing contractors with a structured system for handling setbacks. It covers monitoring weather impacts, rescheduling crews, updating material deliveries, and communicating with clients. By following this checklist, roofing companies reduce downtime, prevent miscommunication, and protect profitability. Clients benefit from transparency and confidence in the contractor’s professionalism. Teams gain accountability and organization. With this workflow in place, roofing contractors can adapt quickly, strengthen credibility, and deliver projects more reliably.
1Identify the source and scope of the delay (weather, materials, labor, etc.)——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
2Evaluate impact on current and upcoming tasks——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
3Notify project manager or lead immediately——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
4Communicate delay to client and affected subcontractors——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
5Review options for rescheduling, re-sequencing, or reassigning work——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
6Check for alternate material sources or crew availability——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
7Update project schedule with new timelines——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
8Adjust deliveries, inspections, and subcontractor timing as needed——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
9Document cause of delay and steps taken to resolve it——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
10Track any added costs or schedule impacts for change orders——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
11Monitor adjusted plan to ensure recovery progress——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
12Debrief with team to identify how to prevent similar issues——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
13Maintain transparent updates with client until resolved——Add yours
Most tasks do not need a long instruction. Add your company’s how-to in Subtrak only when the step needs one.
You found the SOP
Now make sure it actually gets done.
13 tasks is the easy part. The hard part is that six months from now the project still has to run this way when you are not the one watching.
Book a free strategy session
Founder of Subtrak · Twenty years in commercial roofing operations
“One session and this template becomes how your company actually does the work, with a name and a date on every step.”
Every project runs your way. And you can see that it did.
Put a name and a date on every step, and the crew gets a reminder when their part comes up.
Book a free strategy session