Managing Delays & Adjustments for Site Preparation
The Managing Delays & Adjustments workflow provides site preparation contractors with a reliable system for adapting to setbacks. It includes identifying causes of delays, rescheduling excavation or grading, coordinating with inspectors, and communicating updates to clients. By using this process, contractors reduce costly disruptions, improve professionalism, and strengthen trust. Clients benefit from transparency and timely updates, while teams gain accountability. With this workflow in place, site prep companies can protect margins, improve efficiency, and deliver projects smoothly despite schedule changes.
13 tasks
Identify the source and scope of the delay (weather, materials, labor, etc.)
Evaluate impact on current and upcoming tasks
Notify project manager or lead immediately
Communicate delay to client and affected subcontractors
Review options for rescheduling, re-sequencing, or reassigning work
Check for alternate material sources or crew availability
Update project schedule with new timelines
Adjust deliveries, inspections, and subcontractor timing as needed
Document cause of delay and steps taken to resolve it
Track any added costs or schedule impacts for change orders
Monitor adjusted plan to ensure recovery progress
Debrief with team to identify how to prevent similar issues
Maintain transparent updates with client until resolved
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