SOP Templates > Carpentry > Bidding & Estimating > Estimating Process

Estimating Process for Carpentry

The Estimating Process workflow helps carpentry contractors prepare precise cost projections for both structural and finish work. It includes analyzing blueprints, quantifying materials, estimating labor, and verifying subcontractor pricing. Supervisors check calculations for accuracy, while managers align estimates with budgets and profit targets. By using this workflow, carpentry companies reduce bidding errors, protect profitability, and improve win rates. Clients benefit from confidence in fair, transparent pricing. Teams gain accountability with documented assumptions and approvals. With this workflow in place, carpentry contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while maintaining control over financial outcomes.

Review the RFQ, bid invitation, or client inquiry

Gather project details: plans, specs, site conditions, and schedule

Conduct a site visit if needed to assess access, logistics, and risks

Break down scope into key trades, phases, or cost categories

Quantify materials, labor, equipment, and subcontractor needs

Request quotes from suppliers and subcontractors

Apply standard labor rates and productivity factors

Add markups for overhead, profit, and contingency

Review for completeness, accuracy, and alignment with scope

Prepare and format the estimate into a client-facing proposal

Review with project manager or leadership for approval

Submit proposal to client by due date

Log estimate in tracking system and follow up for feedback

Archive estimate for future use or comparison