SOP Templates > Carpentry > Pre-Construction > RFI Submission & Tracking

RFI Submission & Tracking for Carpentry

The RFI Submission & Tracking workflow helps carpentry contractors create consistency when clarifying project details. It includes preparing written RFIs, submitting them to the appropriate party, and tracking responses until resolution. By standardizing this process, carpenters reduce errors, improve communication, and maintain accountability. Clients benefit from transparency and confidence that details are handled properly. Sales and project teams gain organization and efficiency, while contractors protect profitability. With this workflow in place, carpentry companies can reduce delays, strengthen trust, and deliver projects with greater consistency and professionalism.

Identify issue or missing info in plans, specs, or scope

Confirm that the question can’t be answered internally

Draft clear and concise RFI question

Include reference (drawing number, spec section, detail, etc.)

Submit RFI to the appropriate party (GC, architect, engineer)

Log the RFI in tracking system with date and description

Set a follow-up reminder based on urgency and schedule impact

Monitor for responses and maintain communication

Review response and confirm clarity with team

Update project documents or plans if response affects scope

Distribute RFI response to field crews or subcontractors as needed

Track whether the RFI results in a change order or delay

Close out RFI once addressed and documented

Archive for future reference and job record