SOP Templates > Carpentry > Project Closeout > Warranty Procurement

Warranty Procurement for Carpentry

The Warranty Procurement workflow helps carpentry contractors finalize projects with professionalism and accountability. It includes collecting warranties on hardware, cabinetry, and finish products, confirming contractor guarantees, and compiling documentation for clients. By standardizing this process, carpenters reduce disputes, protect profitability, and strengthen trust. Clients benefit from transparency and assurance that work and materials are backed by coverage. Teams gain accountability through organized record-keeping. With this workflow in place, carpentry companies can deliver smoother closeouts, improve credibility, and build lasting client confidence by handing over complete and reliable warranty information at project completion.

Review project scope to identify items requiring warranties

Collect product warranties from suppliers and manufacturers

Verify coverage terms (duration, exclusions, claim process)

Confirm subcontractor or third-party warranty information

Draft or finalize any in-house workmanship warranties

Gather serial numbers, model numbers, and installation dates

Organize all warranty documents into a single package

Review contents to ensure nothing is missing or expired

Add contact information for warranty support (vendors, subs, etc.)

Deliver warranty package to client (digital or hard copy)

Review warranty coverage with client and answer questions

Log delivery confirmation and archive documents for records