Subcontractor Scheduling & Coordination for Carpentry
The Subcontractor Scheduling & Coordination workflow helps carpentry contractors manage subcontractor timelines and dependencies across projects. It covers scheduling crews, aligning with other trades, resolving conflicts, and updating timelines. Managers document changes, confirm availability, and communicate adjustments to all parties. By following this workflow, carpentry companies reduce delays, improve efficiency, and protect profitability. Clients benefit from smoother project progress and dependable completion dates. Teams gain accountability with documented coordination logs. With this workflow in place, carpentry contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while ensuring subcontractors stay engaged and aligned.
Review project schedule and identify key subcontractor milestones
Confirm each subcontractor’s availability and crew capacity
Provide subs with a clear scope, schedule window, and site access info
Send out look-ahead schedules weekly with updates or changes
Coordinate subcontractor tasks with other trades to avoid overlap
Hold coordination meetings with subs during critical phases
Confirm material deliveries and prep work are complete before sub mobilizes
Monitor subcontractor arrival and performance against schedule
Communicate delays, weather impacts, or sequencing changes in real time
Address scope questions or conflicts on site promptly
Track subcontractor work progress and verify daily output
Document issues, no-shows, or performance concerns
Update master schedule and share changes with all affected parties
Log all communications and schedule adjustments for project records
Review project schedule and identify key subcontractor milestones
Confirm each subcontractor’s availability and crew capacity
Provide subs with a clear scope, schedule window, and site access info
Send out look-ahead schedules weekly with updates or changes
Coordinate subcontractor tasks with other trades to avoid overlap
Hold coordination meetings with subs during critical phases
Confirm material deliveries and prep work are complete before sub mobilizes
Monitor subcontractor arrival and performance against schedule
Communicate delays, weather impacts, or sequencing changes in real time
Address scope questions or conflicts on site promptly
Track subcontractor work progress and verify daily output
Document issues, no-shows, or performance concerns
Update master schedule and share changes with all affected parties
Log all communications and schedule adjustments for project records
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