Subcontractor Billing Review for Concrete

The Subcontractor Billing Review workflow helps concrete contractors control expenses by verifying subcontractor invoices thoroughly. It includes reviewing scope completion, confirming lien waivers, reconciling costs against budgets, and securing approvals. Managers ensure accuracy and schedule timely payments. By using this process, concrete companies reduce disputes, improve efficiency, and protect profitability. Clients benefit from projects executed by financially stable partners. Teams gain accountability through documented oversight. With this workflow in place, concrete contractors can strengthen professionalism, improve financial management, and deliver projects more reliably while maintaining subcontractor trust.

Receive subcontractor pay application or invoice for current billing period

Confirm billing period dates match project schedule and contract terms

Review scope of work billed against actual progress in the field

Walk the site or consult field supervisor to verify completion

Check billing against subcontractor agreement or schedule of values

Ensure change orders are approved and included if applicable

Confirm retainage is correctly applied based on contract

Verify lien waivers are included from subcontractor and lower-tier vendors

Review for math accuracy and supporting documentation (photos, timesheets, etc.)

Route pay app to project manager or leadership for approval

Record approved amount in project accounting system

Schedule payment based on payment terms and cash flow

Notify subcontractor of approval status or request for revisions

File pay app, approvals, and backup documentation in job records