Progress Billing & Invoicing Process for Drywall
The Progress Billing & Invoicing Process workflow supports drywall contractors by ensuring invoices are tied to measurable project milestones. It includes verifying scope completion, preparing progress invoices, and securing client approvals. Managers reconcile billing with budgets and contracts to ensure accuracy. By standardizing this process, drywall companies reduce disputes, improve efficiency, and protect margins. Clients benefit from transparent billing linked to progress. Teams gain accountability through structured approvals and reporting. With this workflow in place, drywall contractors can strengthen professionalism, improve financial management, and deliver projects more reliably while maintaining steady cash flow.
Review contract billing terms (schedule of values, milestones, or % complete)
Confirm current work progress with field team or site walk
Calculate percent complete for each line item or milestone
Draft the billing application or invoice with updated totals
Include approved change orders and any required documentation
Apply retainage according to contract terms
Attach backup documentation (photos, timecards, material receipts, etc.)
Review draft billing with project manager or leadership
Submit invoice or pay app to client or GC by required date
Confirm receipt and follow up on approval status
Track invoice aging and update accounts receivable records
Log payment once received and update job cost tracking
File billing documents and confirmations in project records
Communicate payment status with internal team
👈 Use this SOP template inside Subtrak
Edit with AI. Customize in seconds. Store and share all your SOPs and checklists in one place.