Subcontractor Billing Review for Drywall
The Subcontractor Billing Review workflow supports drywall contractors by ensuring invoices from trade partners are accurate and justified. It includes verifying work completion, matching charges to purchase orders, confirming lien releases, and obtaining approvals. Managers reconcile invoices against project budgets to prevent errors. By using this process, drywall companies reduce disputes, improve efficiency, and protect margins. Clients benefit from projects supported by financially stable subcontractors. Teams gain accountability with structured reviews. With this workflow in place, drywall contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with transparent subcontractor management.
14 tasks
Receive subcontractor pay application or invoice for current billing period
Confirm billing period dates match project schedule and contract terms
Review scope of work billed against actual progress in the field
Walk the site or consult field supervisor to verify completion
Check billing against subcontractor agreement or schedule of values
Ensure change orders are approved and included if applicable
Confirm retainage is correctly applied based on contract
Verify lien waivers are included from subcontractor and lower-tier vendors
Review for math accuracy and supporting documentation (photos, timesheets, etc.)
Route pay app to project manager or leadership for approval
Record approved amount in project accounting system
Schedule payment based on payment terms and cash flow
Notify subcontractor of approval status or request for revisions
File pay app, approvals, and backup documentation in job records
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