Subcontractor Payment & Compliance Review for Drywall
The Subcontractor Payment & Compliance Review workflow supports drywall contractors by aligning financial accuracy with compliance obligations. It involves reconciling invoices against labor hours and material quantities, verifying insurance certificates, and collecting lien releases before payments are approved. Managers track each step to eliminate errors and reduce risks tied to non-compliance. This proactive approach strengthens subcontractor relationships by ensuring payments are timely and transparent. Clients benefit from projects that progress without financial holdups, while companies gain credibility through structured documentation. With this workflow in place, drywall contractors can safeguard margins, boost efficiency, and deliver projects with greater dependability.
Receive subcontractor invoice or pay application for current billing period
Confirm invoice matches contract terms, billing cycle, and schedule of values
Verify scope of work billed aligns with actual progress in the field
Check that all approved change orders are reflected and documented
Apply retainage according to subcontract agreement
Review for math accuracy, duplicates, or previously paid items
Confirm receipt of up-to-date insurance certificates (general liability, workers’ comp, etc.)
Collect required lien waivers (conditional or unconditional)
Ensure any required compliance documents are current (safety forms, licenses, certified payroll, etc.)
Confirm subcontractor has submitted all required submittals and RFIs
Review and approve with project manager or financial controller
Log approved payment in accounting system and schedule for release
Notify subcontractor of payment approval or any corrections needed
File invoice, compliance documents, and approvals in subcontractor records
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