Subcontractor Billing Review for Electrical

The Subcontractor Billing Review workflow provides electrical contractors with a reliable method for managing subcontractor invoices. It includes verifying labor and material charges, confirming scope completion, checking lien waivers, and approving payments. Managers reconcile invoices against project budgets to maintain control. By standardizing this process, electrical companies reduce overbilling, improve compliance, and protect profitability. Clients benefit from smooth project execution with well-managed subcontractors. Teams gain accountability with structured oversight. With this workflow in place, electrical contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while reinforcing subcontractor trust.

Receive subcontractor pay application or invoice for current billing period

Confirm billing period dates match project schedule and contract terms

Review scope of work billed against actual progress in the field

Walk the site or consult field supervisor to verify completion

Check billing against subcontractor agreement or schedule of values

Ensure change orders are approved and included if applicable

Confirm retainage is correctly applied based on contract

Verify lien waivers are included from subcontractor and lower-tier vendors

Review for math accuracy and supporting documentation (photos, timesheets, etc.)

Route pay app to project manager or leadership for approval

Record approved amount in project accounting system

Schedule payment based on payment terms and cash flow

Notify subcontractor of approval status or request for revisions

File pay app, approvals, and backup documentation in job records