Subcontractor Payment & Compliance Review for Electrical
The Subcontractor Payment & Compliance Review workflow provides electrical contractors with a reliable framework for ensuring payments are tied to both accuracy and regulatory requirements. It includes reviewing invoices against work performed, checking lien waivers, validating insurance coverage, and confirming licenses are active. Managers authorize payments only when compliance is complete, which reduces liability risks and ensures financial control. Subcontractors gain confidence in fair, timely payment practices, while clients see steady progress with no payment-related disruptions. By implementing this workflow, electrical contractors strengthen professionalism, safeguard budgets, and deliver projects more reliably with complete transparency in payment practices.
Receive subcontractor invoice or pay application for current billing period
Confirm invoice matches contract terms, billing cycle, and schedule of values
Verify scope of work billed aligns with actual progress in the field
Check that all approved change orders are reflected and documented
Apply retainage according to subcontract agreement
Review for math accuracy, duplicates, or previously paid items
Confirm receipt of up-to-date insurance certificates (general liability, workers’ comp, etc.)
Collect required lien waivers (conditional or unconditional)
Ensure any required compliance documents are current (safety forms, licenses, certified payroll, etc.)
Confirm subcontractor has submitted all required submittals and RFIs
Review and approve with project manager or financial controller
Log approved payment in accounting system and schedule for release
Notify subcontractor of payment approval or any corrections needed
File invoice, compliance documents, and approvals in subcontractor records
Receive subcontractor invoice or pay application for current billing period
Confirm invoice matches contract terms, billing cycle, and schedule of values
Verify scope of work billed aligns with actual progress in the field
Check that all approved change orders are reflected and documented
Apply retainage according to subcontract agreement
Review for math accuracy, duplicates, or previously paid items
Confirm receipt of up-to-date insurance certificates (general liability, workers’ comp, etc.)
Collect required lien waivers (conditional or unconditional)
Ensure any required compliance documents are current (safety forms, licenses, certified payroll, etc.)
Confirm subcontractor has submitted all required submittals and RFIs
Review and approve with project manager or financial controller
Log approved payment in accounting system and schedule for release
Notify subcontractor of payment approval or any corrections needed
File invoice, compliance documents, and approvals in subcontractor records
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