Subcontractor Billing Review for Flooring

The Subcontractor Billing Review workflow helps flooring contractors process subcontractor invoices accurately and efficiently. It covers verifying completed work, reconciling charges with budgets, confirming lien releases, and securing approvals. Managers process payments promptly to avoid delays and maintain strong subcontractor relationships. By using this workflow, flooring companies reduce disputes, avoid overbilling, and protect margins. Clients benefit from seamless project delivery supported by reliable partners. Teams gain accountability through documented oversight. With this workflow in place, flooring contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with consistent financial practices.

Receive subcontractor pay application or invoice for current billing period

Confirm billing period dates match project schedule and contract terms

Review scope of work billed against actual progress in the field

Walk the site or consult field supervisor to verify completion

Check billing against subcontractor agreement or schedule of values

Ensure change orders are approved and included if applicable

Confirm retainage is correctly applied based on contract

Verify lien waivers are included from subcontractor and lower-tier vendors

Review for math accuracy and supporting documentation (photos, timesheets, etc.)

Route pay app to project manager or leadership for approval

Record approved amount in project accounting system

Schedule payment based on payment terms and cash flow

Notify subcontractor of approval status or request for revisions

File pay app, approvals, and backup documentation in job records