Subcontractor Payment & Compliance Review for Flooring
The Subcontractor Payment & Compliance Review workflow helps flooring contractors manage billing accuracy and compliance in tandem. It covers verifying completed installations against invoices, collecting lien waivers, and validating insurance or licensing documents. Managers review all requirements before approving payments, reducing liability risks and protecting profitability. Subcontractors gain assurance that payments will be timely and consistent, while clients benefit from projects with fewer financial disputes or disruptions. This workflow also reinforces internal accountability with thorough documentation. With it in place, flooring contractors can strengthen professionalism, improve operational control, and deliver projects more reliably while keeping compliance intact.
Receive subcontractor invoice or pay application for current billing period
Confirm invoice matches contract terms, billing cycle, and schedule of values
Verify scope of work billed aligns with actual progress in the field
Check that all approved change orders are reflected and documented
Apply retainage according to subcontract agreement
Review for math accuracy, duplicates, or previously paid items
Confirm receipt of up-to-date insurance certificates (general liability, workers’ comp, etc.)
Collect required lien waivers (conditional or unconditional)
Ensure any required compliance documents are current (safety forms, licenses, certified payroll, etc.)
Confirm subcontractor has submitted all required submittals and RFIs
Review and approve with project manager or financial controller
Log approved payment in accounting system and schedule for release
Notify subcontractor of payment approval or any corrections needed
File invoice, compliance documents, and approvals in subcontractor records
Receive subcontractor invoice or pay application for current billing period
Confirm invoice matches contract terms, billing cycle, and schedule of values
Verify scope of work billed aligns with actual progress in the field
Check that all approved change orders are reflected and documented
Apply retainage according to subcontract agreement
Review for math accuracy, duplicates, or previously paid items
Confirm receipt of up-to-date insurance certificates (general liability, workers’ comp, etc.)
Collect required lien waivers (conditional or unconditional)
Ensure any required compliance documents are current (safety forms, licenses, certified payroll, etc.)
Confirm subcontractor has submitted all required submittals and RFIs
Review and approve with project manager or financial controller
Log approved payment in accounting system and schedule for release
Notify subcontractor of payment approval or any corrections needed
File invoice, compliance documents, and approvals in subcontractor records
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