SOP Templates > Home Builder > Bidding & Estimating > Pre-Bid Site Visit Process

Pre-Bid Site Visit Process for Home Builder

The Pre-Bid Site Visit Process workflow helps home builders and remodelers assess project conditions before finalizing estimates. It includes reviewing site access, utilities, existing structures, and environmental considerations. Managers document findings, take photos, and confirm details with clients or design teams. By standardizing this process, builders reduce estimating errors, anticipate challenges, and protect profitability. Clients benefit from accurate, transparent proposals based on real conditions. Teams gain accountability with documented site reports. With this workflow in place, home builders can strengthen professionalism, improve efficiency, and deliver projects more reliably by ensuring estimates reflect actual jobsite requirements and constraints.

Book lot walkthrough with sales or developer

Bring home layout, floorplans, lot drawings

Check lot access with sales office

Walk lot from curb to rear setback

Snap photos of elevation, curb cuts, grade

Note delivery limits, driveway slope

Measure building footprint and utility stubs

Flag missing lot prep, stub-outs

Confirm home access hours and trades

Ask about framing, final, and energy

Log questions about layout or slope

Email site photos and scope notes

Adjust material list and slab area

Enter visit summary in bid system