Subcontractor Quotation Request for Home Builder

The Subcontractor Quotation Request workflow helps home builders and remodelers collect accurate pricing from trade partners before finalizing estimates. It includes preparing scope descriptions, sending RFQs, analyzing bids, and verifying availability. Managers review responses for accuracy, compliance, and alignment with budgets. By standardizing this process, builders reduce estimating errors, protect profitability, and improve efficiency. Clients benefit from confidence in transparent, competitive pricing. Teams gain accountability with documented subcontractor communications and approvals. With this workflow in place, home builders can strengthen professionalism, improve financial oversight, and deliver projects more reliably while maintaining strong relationships with subcontractors across all trades.

Identify subcontracted scopes of work from project plans and specifications

Prepare a clear RFQ package with scope description, drawings, and bid instructions

Include project details such as location, timeline, and bid due date

Select a list of qualified subcontractors based on trade and past performance

Send RFQ packages to selected subs with clear communication expectations

Track which subs received RFQs and monitor response status

Answer questions and issue addenda or clarifications as needed

Receive and log quotes by the specified deadline

Review each quote for scope completeness, exclusions, and conditions

Compare pricing, timelines, and terms across all subs

Clarify any discrepancies or scope gaps before selection

Select preferred subcontractor and notify them of intent to award or next steps

File quotes for future reference and estimating benchmarks