RFI Submission & Tracking for Home Builder
The RFI Submission & Tracking workflow helps home builders and remodelers manage questions with architects, engineers, and inspectors before construction begins. It covers drafting clear RFIs, submitting them promptly, and logging responses for accountability. By standardizing this process, builders reduce miscommunication, prevent delays, and ensure project requirements are fully understood. Clients benefit from smoother coordination and confidence that potential issues are resolved upfront. Sales and project teams gain organization and efficiency, while builders protect profitability by avoiding costly mistakes. With this workflow in place, home builders can keep projects moving forward with clarity and professionalism.
Identify issue or missing info in plans, specs, or scope
Confirm that the question can’t be answered internally
Draft clear and concise RFI question
Include reference (drawing number, spec section, detail, etc.)
Submit RFI to the appropriate party (GC, architect, engineer)
Log the RFI in tracking system with date and description
Set a follow-up reminder based on urgency and schedule impact
Monitor for responses and maintain communication
Review response and confirm clarity with team
Update project documents or plans if response affects scope
Distribute RFI response to field crews or subcontractors as needed
Track whether the RFI results in a change order or delay
Close out RFI once addressed and documented
Archive for future reference and job record
Identify issue or missing info in plans, specs, or scope
Confirm that the question can’t be answered internally
Draft clear and concise RFI question
Include reference (drawing number, spec section, detail, etc.)
Submit RFI to the appropriate party (GC, architect, engineer)
Log the RFI in tracking system with date and description
Set a follow-up reminder based on urgency and schedule impact
Monitor for responses and maintain communication
Review response and confirm clarity with team
Update project documents or plans if response affects scope
Distribute RFI response to field crews or subcontractors as needed
Track whether the RFI results in a change order or delay
Close out RFI once addressed and documented
Archive for future reference and job record
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