SOP Templates > Home Builder > Project Closeout > Warranty Procurement

Warranty Procurement for Home Builder

The Warranty Procurement workflow helps home builders and remodelers finalize projects by securing, documenting, and delivering warranty information to clients. It includes collecting warranties from subcontractors, suppliers, and manufacturers, verifying coverage terms, and creating a comprehensive client packet. By standardizing this process, builders reduce liability, prevent disputes, and strengthen professionalism. Clients benefit from transparency and confidence that their investment is protected. Teams gain accountability by ensuring all documents are properly recorded and shared. With this workflow in place, home builders can improve client satisfaction, protect profitability, and establish long-term trust by handing over complete and reliable warranty documentation at closeout.

Review project scope to identify items requiring warranties

Collect product warranties from suppliers and manufacturers

Verify coverage terms (duration, exclusions, claim process)

Confirm subcontractor or third-party warranty information

Draft or finalize any in-house workmanship warranties

Gather serial numbers, model numbers, and installation dates

Organize all warranty documents into a single package

Review contents to ensure nothing is missing or expired

Add contact information for warranty support (vendors, subs, etc.)

Deliver warranty package to client (digital or hard copy)

Review warranty coverage with client and answer questions

Log delivery confirmation and archive documents for records