Change Order Request Process for Home Builder
The Change Order Request Process workflow helps home builders and remodelers manage scope changes efficiently. It includes documenting client requests, pricing adjustments, timeline impacts, and securing approvals before work proceeds. By standardizing this process, builders reduce disputes, protect profitability, and maintain clear communication. Clients benefit from transparency and confidence that changes are handled professionally. Teams gain accountability and consistency, ensuring adjustments are properly tracked. With this workflow in place, home builders can strengthen trust, improve efficiency, and deliver projects more reliably.
14 tasks
Identify the need for a change in scope, materials, or timeline
Confirm that the change is outside the original contract scope
Gather necessary details (what’s changing, why, and how it impacts the job)
Estimate cost and time impact of the change
Draft formal change order request with scope, pricing, and schedule updates
Attach supporting documents (photos, drawings, supplier quotes, etc.)
Review internally for accuracy and approval
Submit change order to client for review and signature
Follow up to answer questions or negotiate terms if needed
Receive signed approval before performing the work
Update project budget and schedule based on approved change
Communicate the change to the field crew and affected subs
Track change order status and integrate into job documentation
Include change order in next invoice or billing cycle
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