SOP Templates > Home Builder > Quality Control > Post-Project Customer Feedback Collection

Post-Project Customer Feedback Collection for Home Builder

The Post-Project Customer Feedback Collection workflow helps home builders and remodelers capture valuable insights at project completion. It includes structured surveys, client interviews, and documentation of comments regarding timelines, quality, and communication. By standardizing this process, builders identify strengths, resolve concerns, and improve future performance. Clients benefit from feeling heard and valued after their project. Teams gain accountability by reviewing client feedback and applying lessons learned. With this workflow in place, home builders can strengthen credibility, improve client retention, and protect profitability while building a culture of continuous improvement through actionable post-project evaluations.

Confirm project is complete and client has signed final acceptance

Schedule a follow-up call or meeting within a few days of completion

Send a customer feedback survey (digital or paper)

Ask about communication, quality, timeliness, and overall satisfaction

Include space for comments, suggestions, or concerns

Offer option for a testimonial, review, or referral

Follow up with client if survey is not returned within a set timeframe

Review responses and share feedback with internal team

Address any negative feedback directly and professionally

Highlight positive feedback in marketing or team meetings

Store survey responses in project records

Add client to follow-up list for future check-ins or service reminders