Subcontractor Payment & Compliance Review for Home Builder
The Subcontractor Payment & Compliance Review workflow helps home builders and remodelers manage payments while safeguarding compliance standards. It covers invoice verification, lien waiver collection, insurance validation, and scope-of-work checks before funds are released. Managers document each approval to minimize disputes and maintain audit-ready records. By standardizing this workflow, builders improve transparency, reinforce subcontractor trust, and maintain financial discipline. Clients benefit from consistent project momentum, while teams gain accountability with clear documentation. With this workflow in place, home builders can strengthen professionalism, keep costs predictable, and deliver projects more reliably while ensuring subcontractors are paid accurately and compliantly.
Receive subcontractor invoice or pay application for current billing period
Confirm invoice matches contract terms, billing cycle, and schedule of values
Verify scope of work billed aligns with actual progress in the field
Check that all approved change orders are reflected and documented
Apply retainage according to subcontract agreement
Review for math accuracy, duplicates, or previously paid items
Confirm receipt of up-to-date insurance certificates (general liability, workers’ comp, etc.)
Collect required lien waivers (conditional or unconditional)
Ensure any required compliance documents are current (safety forms, licenses, certified payroll, etc.)
Confirm subcontractor has submitted all required submittals and RFIs
Review and approve with project manager or financial controller
Log approved payment in accounting system and schedule for release
Notify subcontractor of payment approval or any corrections needed
File invoice, compliance documents, and approvals in subcontractor records
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