Job Startup & Mobilization Process for HVAC
The Job Startup & Mobilization Process workflow supports HVAC contractors by creating consistency in preparing installations. It covers staging equipment, confirming duct pathways, scheduling crews, and ensuring safety compliance. By following this checklist, HVAC companies reduce downtime, prevent delays, and improve efficiency. Clients benefit from confidence in the contractor’s preparation, while teams gain accountability. With this workflow in place, HVAC contractors can protect margins, improve professionalism, and deliver projects reliably and on schedule.
Confirm HVAC techs have reviewed kickoff and scope
Ensure mechanical permit is posted and visible
Schedule delivery of duct, units, and hardware
Coordinate rooftop or indoor access for HVAC
Mark drop location for duct and units
Place fencing, HVAC staging, and wash station
Tape off duct install path and mechanical zones
Review install zones, ductwork order, and sequence
Provide duct and equipment layout sheets
Cover confined spaces, overhead installs, and PPE
Assign unit drop, duct run, and equipment hang
Begin HVAC daily log, time and materials
Confirm rough mechanical or duct test scheduled
Notify GC or PM that HVAC work has begun
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