RFI Submission & Tracking for Insulation

The RFI Submission & Tracking workflow provides insulation contractors with a structured way to manage clarifications. It includes preparing RFIs for scope details, submitting them to designers or inspectors, and recording responses. By following this process, insulation companies reduce errors, avoid costly delays, and improve communication. Clients benefit from transparency and assurance that all requirements are addressed. Teams gain accountability and organization, while contractors protect profitability. With this workflow in place, insulation companies can improve efficiency, build trust, and deliver projects with consistency and quality.

Identify issue or missing info in plans, specs, or scope

Confirm that the question can’t be answered internally

Draft clear and concise RFI question

Include reference (drawing number, spec section, detail, etc.)

Submit RFI to the appropriate party (GC, architect, engineer)

Log the RFI in tracking system with date and description

Set a follow-up reminder based on urgency and schedule impact

Monitor for responses and maintain communication

Review response and confirm clarity with team

Update project documents or plans if response affects scope

Distribute RFI response to field crews or subcontractors as needed

Track whether the RFI results in a change order or delay

Close out RFI once addressed and documented

Archive for future reference and job record