Estimating Process for Landscaping
The Estimating Process workflow supports landscaping contractors by providing a structured method for building accurate bids. It includes reviewing plans, quantifying materials and equipment, estimating labor, and confirming subcontractor pricing. Managers review assumptions for accuracy and align estimates with profit goals. By using this workflow, landscaping companies reduce errors, protect profitability, and improve win rates. Clients benefit from clear, transparent proposals that inspire trust. Teams gain accountability through documented reviews and approvals. With this workflow in place, landscaping contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with precise, competitive estimating practices.
Review the RFQ, bid invitation, or client inquiry
Gather project details: plans, specs, site conditions, and schedule
Conduct a site visit if needed to assess access, logistics, and risks
Break down scope into key trades, phases, or cost categories
Quantify materials, labor, equipment, and subcontractor needs
Request quotes from suppliers and subcontractors
Apply standard labor rates and productivity factors
Add markups for overhead, profit, and contingency
Review for completeness, accuracy, and alignment with scope
Prepare and format the estimate into a client-facing proposal
Review with project manager or leadership for approval
Submit proposal to client by due date
Log estimate in tracking system and follow up for feedback
Archive estimate for future use or comparison
Review the RFQ, bid invitation, or client inquiry
Gather project details: plans, specs, site conditions, and schedule
Conduct a site visit if needed to assess access, logistics, and risks
Break down scope into key trades, phases, or cost categories
Quantify materials, labor, equipment, and subcontractor needs
Request quotes from suppliers and subcontractors
Apply standard labor rates and productivity factors
Add markups for overhead, profit, and contingency
Review for completeness, accuracy, and alignment with scope
Prepare and format the estimate into a client-facing proposal
Review with project manager or leadership for approval
Submit proposal to client by due date
Log estimate in tracking system and follow up for feedback
Archive estimate for future use or comparison
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