Progress Billing & Invoicing Process for Landscaping
The Progress Billing & Invoicing Process workflow supports landscaping contractors by standardizing how invoices are prepared and approved. It includes verifying completed work, preparing invoices, confirming client sign-offs, and reconciling budgets. Managers ensure billing accuracy and timeliness. By using this workflow, landscaping companies reduce disputes, protect profitability, and improve efficiency. Clients benefit from transparent progress billing. Teams gain accountability through structured reviews. With this workflow in place, landscaping contractors can strengthen professionalism, improve financial oversight, and deliver projects more reliably with steady cash flow management.
Review contract billing terms (schedule of values, milestones, or % complete)
Confirm current work progress with field team or site walk
Calculate percent complete for each line item or milestone
Draft the billing application or invoice with updated totals
Include approved change orders and any required documentation
Apply retainage according to contract terms
Attach backup documentation (photos, timecards, material receipts, etc.)
Review draft billing with project manager or leadership
Submit invoice or pay app to client or GC by required date
Confirm receipt and follow up on approval status
Track invoice aging and update accounts receivable records
Log payment once received and update job cost tracking
File billing documents and confirmations in project records
Communicate payment status with internal team
Review contract billing terms (schedule of values, milestones, or % complete)
Confirm current work progress with field team or site walk
Calculate percent complete for each line item or milestone
Draft the billing application or invoice with updated totals
Include approved change orders and any required documentation
Apply retainage according to contract terms
Attach backup documentation (photos, timecards, material receipts, etc.)
Review draft billing with project manager or leadership
Submit invoice or pay app to client or GC by required date
Confirm receipt and follow up on approval status
Track invoice aging and update accounts receivable records
Log payment once received and update job cost tracking
File billing documents and confirmations in project records
Communicate payment status with internal team
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