New Hire Onboarding & Documentation for Landscaping
The New Hire Onboarding & Documentation workflow supports landscaping contractors by ensuring new hires are integrated effectively. It covers completing HR paperwork, reviewing safety and equipment policies, introducing company expectations, and assigning initial training. By following this process, landscaping companies reduce turnover, protect profitability, and strengthen professionalism. Clients benefit from confidence that crews are trained and aligned with standards. Teams gain accountability through structured documentation. With this workflow in place, landscaping contractors can improve efficiency, strengthen credibility, and deliver projects more reliably while supporting long-term workforce success.
Send welcome message with start date, time, and location details
Prepare workspace, gear, or tools for the new hire’s first day
Collect required employment forms (W-4, I-9, direct deposit, etc.)
Gather copies of licenses, certifications, or ID as needed
Review employee handbook and company policies
Provide safety orientation and training documentation
Assign PPE, uniforms, badges, or access credentials
Introduce new hire to team members and key contacts
Review job expectations, reporting structure, and daily routines
Walk through time tracking, payroll, and communication systems
Schedule any trade-specific or role-specific training
Set up employee in HR, payroll, and project management systems
Check in after first few days to answer questions and offer support
Track onboarding completion and file all documentation securely
Send welcome message with start date, time, and location details
Prepare workspace, gear, or tools for the new hire’s first day
Collect required employment forms (W-4, I-9, direct deposit, etc.)
Gather copies of licenses, certifications, or ID as needed
Review employee handbook and company policies
Provide safety orientation and training documentation
Assign PPE, uniforms, badges, or access credentials
Introduce new hire to team members and key contacts
Review job expectations, reporting structure, and daily routines
Walk through time tracking, payroll, and communication systems
Schedule any trade-specific or role-specific training
Set up employee in HR, payroll, and project management systems
Check in after first few days to answer questions and offer support
Track onboarding completion and file all documentation securely
👈 Use this SOP template inside Subtrak
Edit with AI. Customize in seconds. Store and share all your SOPs and checklists in one place.