SOP Templates > Landscaping > Pre-Construction > Material Procurement & Order Management

Material Procurement & Order Management for Landscaping

The Material Procurement & Order Management workflow supports landscaping contractors by organizing how plants, soil, hardscape materials, and equipment are sourced and delivered. It includes coordinating with nurseries, confirming availability, and scheduling timely deliveries. By using this system, landscaping companies reduce delays, prevent shortages, and improve project flow. Clients benefit from predictable schedules and transparency, while teams gain accountability. With this workflow in place, landscaping contractors can protect profitability, improve efficiency, and strengthen vendor relationships to deliver high-quality outdoor projects.

Review planting and hardscape plans

List plants, irrigation, mulch, edging

Check nursery inventory or leftover material

Request updated plant and mulch prices

Confirm plant nursery delivery windows

Pick nursery or hardscape vendor with local stock

Place plant/hardscape orders based on site plan

Log landscaping materials and arrival schedule

Schedule plant drop and layout

Track plant and material deliveries

Inspect plants and materials on delivery

Report missing plants or late deliveries

Store plants in shade, mulch near hose

Alert crew about landscape material delivery

Order more plants for additional softscape

Review planting and hardscape plans

List plants, irrigation, mulch, edging

Check nursery inventory or leftover material

Request updated plant and mulch prices

Confirm plant nursery delivery windows

Pick nursery or hardscape vendor with local stock

Place plant/hardscape orders based on site plan

Log landscaping materials and arrival schedule

Schedule plant drop and layout

Track plant and material deliveries

Inspect plants and materials on delivery

Report missing plants or late deliveries

Store plants in shade, mulch near hose

Alert crew about landscape material delivery

Order more plants for additional softscape