Warranty Procurement for Landscaping

The Warranty Procurement workflow supports landscaping contractors by ensuring warranty documents are collected and delivered at closeout. It includes securing warranties for plants, irrigation systems, or lighting products, verifying workmanship guarantees, and preparing final packets. By standardizing this process, landscaping companies reduce disputes, protect profitability, and improve professionalism. Clients benefit from confidence that their outdoor project is protected and supported. With this workflow in place, landscaping contractors can strengthen credibility, deliver smoother closeouts, and build lasting relationships with clients through reliable warranty coverage.

Review project scope to identify items requiring warranties

Collect product warranties from suppliers and manufacturers

Verify coverage terms (duration, exclusions, claim process)

Confirm subcontractor or third-party warranty information

Draft or finalize any in-house workmanship warranties

Gather serial numbers, model numbers, and installation dates

Organize all warranty documents into a single package

Review contents to ensure nothing is missing or expired

Add contact information for warranty support (vendors, subs, etc.)

Deliver warranty package to client (digital or hard copy)

Review warranty coverage with client and answer questions

Log delivery confirmation and archive documents for records