Change Order Request Process for Landscaping
The Change Order Request Process workflow supports landscaping contractors by standardizing how modifications are managed. It includes documenting requests, reviewing design or material impacts, updating schedules, and obtaining approvals. By using this system, landscaping companies reduce miscommunication, protect profitability, and improve efficiency. Clients benefit from transparency and confidence in professional handling. Teams gain accountability and alignment. With this workflow in place, landscaping contractors can strengthen credibility, adapt smoothly, and deliver projects on time.
Identify the need for a change in scope, materials, or timeline
Confirm that the change is outside the original contract scope
Gather necessary details (what’s changing, why, and how it impacts the job)
Estimate cost and time impact of the change
Draft formal change order request with scope, pricing, and schedule updates
Attach supporting documents (photos, drawings, supplier quotes, etc.)
Review internally for accuracy and approval
Submit change order to client for review and signature
Follow up to answer questions or negotiate terms if needed
Receive signed approval before performing the work
Update project budget and schedule based on approved change
Communicate the change to the field crew and affected subs
Track change order status and integrate into job documentation
Include change order in next invoice or billing cycle
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