Field Labor Tracking for Landscaping

The Field Labor Tracking workflow supports landscaping contractors by creating consistency in daily labor management. It includes logging hours, assigning tasks, and tracking completion of phases. By using this process, landscaping companies reduce inefficiencies, prevent disputes, and protect margins. Clients benefit from transparency and consistent progress. Teams gain accountability and organization. With this workflow in place, landscaping contractors can strengthen credibility, improve efficiency, and deliver projects more reliably.

Set up labor tracking system (time cards, app, spreadsheet, etc.)

Define labor categories (crew type, cost codes, task types)

Have crew leads or foremen record hours daily

Capture clock-in/clock-out times and breaks, if applicable

Record tasks performed and locations worked

Track subcontractor hours and verify scope alignment

Collect labor entries at end of each day or week

Review entries for accuracy and completeness

Compare actual hours vs. estimated/budgeted hours

Flag and investigate significant overruns or discrepancies

Update job costing and progress reports

Maintain backup documentation for payroll or billing

Use data to inform schedule updates or crew adjustments

Archive records for audit trail and project closeout