Incident Reporting & Investigation for Landscaping
The Incident Reporting & Investigation workflow supports landscaping contractors by ensuring incidents and near misses are documented and analyzed. It includes recording details, gathering statements, reviewing site conditions, and applying corrective actions. Supervisors ensure compliance, archive reports, and share findings with teams. Lessons are discussed in tailgate talks to prevent recurrence. By using this workflow, landscaping companies reduce liability, protect profitability, and improve safety performance. Clients benefit from confidence that safety is prioritized daily. With this workflow in place, landscaping contractors can strengthen credibility, improve efficiency, and deliver projects more reliably.
Ensure the site is safe and provide first aid or emergency response if needed
Notify supervisor or safety manager immediately
Secure the incident area and preserve conditions for review
Document the incident details (who, what, when, where, how)
Take photos and gather physical evidence if applicable
Collect witness statements and contact information
Complete an incident report form as soon as possible
Report incident to client or GC if required by contract
Submit documentation to internal safety or HR team
Conduct root cause investigation with supervisor or safety lead
Identify contributing factors (training, tools, conditions, procedures)
Recommend and implement corrective actions
Review findings with crew in safety meeting or debrief
Update safety procedures or training if needed
File all reports and follow-up documentation for recordkeeping and compliance
Ensure the site is safe and provide first aid or emergency response if needed
Notify supervisor or safety manager immediately
Secure the incident area and preserve conditions for review
Document the incident details (who, what, when, where, how)
Take photos and gather physical evidence if applicable
Collect witness statements and contact information
Complete an incident report form as soon as possible
Report incident to client or GC if required by contract
Submit documentation to internal safety or HR team
Conduct root cause investigation with supervisor or safety lead
Identify contributing factors (training, tools, conditions, procedures)
Recommend and implement corrective actions
Review findings with crew in safety meeting or debrief
Update safety procedures or training if needed
File all reports and follow-up documentation for recordkeeping and compliance
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