Subcontractor Submittals, RFIs & Document Management for Landscaping
The Subcontractor Submittals, RFIs & Document Management workflow supports landscaping contractors by standardizing how subcontractor communication and documentation are handled. It covers receiving submittals, logging RFIs, documenting approvals, and maintaining records. Managers confirm compliance, monitor deadlines, and resolve issues promptly. By using this process, landscaping companies reduce errors, protect margins, and improve efficiency. Clients benefit from smoother communication and dependable documentation. Teams gain accountability with structured records. With this workflow in place, landscaping contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while keeping subcontractor documents organized.
Notify subcontractors of required submittals based on contract scope and schedule
Provide templates or guidelines for submittal formatting and deadlines
Receive submittals (shop drawings, product data, samples, etc.) from subs
Log all submissions in a tracking system with dates and status
Review for completeness and alignment with project specs
Forward submittals to architect, engineer, or GC for review as needed
Track review status and follow up on overdue responses
Return approved, approved-as-noted, or rejected submittals to subs
Ensure subs update work plans based on returned comments
Identify and log any RFIs submitted by subcontractors
Review and submit RFIs to design team or GC for resolution
Communicate RFI responses to subs and update relevant documents
Store all reviewed submittals, RFIs, and correspondence in organized folders
Keep field teams informed of updates through regular document syncs
Archive all final submittals and RFI logs for project closeout
Notify subcontractors of required submittals based on contract scope and schedule
Provide templates or guidelines for submittal formatting and deadlines
Receive submittals (shop drawings, product data, samples, etc.) from subs
Log all submissions in a tracking system with dates and status
Review for completeness and alignment with project specs
Forward submittals to architect, engineer, or GC for review as needed
Track review status and follow up on overdue responses
Return approved, approved-as-noted, or rejected submittals to subs
Ensure subs update work plans based on returned comments
Identify and log any RFIs submitted by subcontractors
Review and submit RFIs to design team or GC for resolution
Communicate RFI responses to subs and update relevant documents
Store all reviewed submittals, RFIs, and correspondence in organized folders
Keep field teams informed of updates through regular document syncs
Archive all final submittals and RFI logs for project closeout
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