Accounts Payable Review for Masonry
The Accounts Payable Review workflow supports masonry contractors by ensuring invoices and vendor payments are processed correctly and on time. It covers matching purchase orders, confirming deliveries, reviewing charges, and securing approvals. Managers track cash flow and maintain records for financial reporting. By using this workflow, masonry companies reduce errors, protect profitability, and improve efficiency. Clients benefit from projects supported by reliable suppliers. Teams gain accountability through documented financial practices. With this workflow in place, masonry contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with consistent accounts payable management.
Collect incoming invoices from vendors, subs, and service providers
Verify that each invoice includes required details (PO, job name, dates, scope)
Match invoice to purchase order, delivery ticket, or contract
Check pricing, quantities, and terms against original agreement
Flag any discrepancies for clarification or dispute resolution
Confirm that the billed work or materials have been received and approved onsite
Assign cost codes and project numbers for job costing
Route invoice to project manager or designated approver for sign-off
Enter approved invoices into accounting or ERP system
Schedule payments based on due dates, cash flow, and vendor terms
Issue payment via check, ACH, or other method
Record payment details and update vendor balances
File digital or physical copies of invoices and approvals for audit trail
Reconcile AP ledger and review outstanding payables regularly
Collect incoming invoices from vendors, subs, and service providers
Verify that each invoice includes required details (PO, job name, dates, scope)
Match invoice to purchase order, delivery ticket, or contract
Check pricing, quantities, and terms against original agreement
Flag any discrepancies for clarification or dispute resolution
Confirm that the billed work or materials have been received and approved onsite
Assign cost codes and project numbers for job costing
Route invoice to project manager or designated approver for sign-off
Enter approved invoices into accounting or ERP system
Schedule payments based on due dates, cash flow, and vendor terms
Issue payment via check, ACH, or other method
Record payment details and update vendor balances
File digital or physical copies of invoices and approvals for audit trail
Reconcile AP ledger and review outstanding payables regularly
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