Progress Billing & Invoicing Process for Masonry
The Progress Billing & Invoicing Process workflow supports masonry contractors by ensuring invoices align with project milestones. It includes verifying completed work, preparing invoices, confirming approvals, and reconciling against contracts. Managers maintain accuracy and process payments promptly. By standardizing this process, masonry companies reduce disputes, improve efficiency, and protect profitability. Clients benefit from transparent billing practices. Teams gain accountability through structured approvals. With this workflow in place, masonry contractors can strengthen professionalism, improve financial oversight, and deliver projects more reliably while maintaining steady cash flow.
Review contract billing terms (schedule of values, milestones, or % complete)
Confirm current work progress with field team or site walk
Calculate percent complete for each line item or milestone
Draft the billing application or invoice with updated totals
Include approved change orders and any required documentation
Apply retainage according to contract terms
Attach backup documentation (photos, timecards, material receipts, etc.)
Review draft billing with project manager or leadership
Submit invoice or pay app to client or GC by required date
Confirm receipt and follow up on approval status
Track invoice aging and update accounts receivable records
Log payment once received and update job cost tracking
File billing documents and confirmations in project records
Communicate payment status with internal team
Review contract billing terms (schedule of values, milestones, or % complete)
Confirm current work progress with field team or site walk
Calculate percent complete for each line item or milestone
Draft the billing application or invoice with updated totals
Include approved change orders and any required documentation
Apply retainage according to contract terms
Attach backup documentation (photos, timecards, material receipts, etc.)
Review draft billing with project manager or leadership
Submit invoice or pay app to client or GC by required date
Confirm receipt and follow up on approval status
Track invoice aging and update accounts receivable records
Log payment once received and update job cost tracking
File billing documents and confirmations in project records
Communicate payment status with internal team
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