RFI Submission & Tracking for Masonry
The RFI Submission & Tracking workflow supports masonry contractors by standardizing how requests for information are handled. It includes preparing clear RFIs, sending them to designers or inspectors, and tracking responses. By using this system, masonry companies reduce miscommunication, improve coordination, and prevent errors. Clients benefit from smoother timelines and reliable communication. Teams gain accountability by documenting every clarification. With this workflow in place, masonry contractors can protect profitability, strengthen credibility, and deliver projects with greater efficiency and professionalism.
Identify issue or missing info in plans, specs, or scope
Confirm that the question can’t be answered internally
Draft clear and concise RFI question
Include reference (drawing number, spec section, detail, etc.)
Submit RFI to the appropriate party (GC, architect, engineer)
Log the RFI in tracking system with date and description
Set a follow-up reminder based on urgency and schedule impact
Monitor for responses and maintain communication
Review response and confirm clarity with team
Update project documents or plans if response affects scope
Distribute RFI response to field crews or subcontractors as needed
Track whether the RFI results in a change order or delay
Close out RFI once addressed and documented
Archive for future reference and job record
Identify issue or missing info in plans, specs, or scope
Confirm that the question can’t be answered internally
Draft clear and concise RFI question
Include reference (drawing number, spec section, detail, etc.)
Submit RFI to the appropriate party (GC, architect, engineer)
Log the RFI in tracking system with date and description
Set a follow-up reminder based on urgency and schedule impact
Monitor for responses and maintain communication
Review response and confirm clarity with team
Update project documents or plans if response affects scope
Distribute RFI response to field crews or subcontractors as needed
Track whether the RFI results in a change order or delay
Close out RFI once addressed and documented
Archive for future reference and job record
👈 Use this SOP template inside Subtrak
Edit with AI. Customize in seconds. Store and share all your SOPs and checklists in one place.