Subcontractor Payment & Compliance Review for Masonry
The Subcontractor Payment & Compliance Review workflow supports masonry contractors by ensuring every invoice is accurate and legally compliant. It includes verifying completed work, confirming lien waivers, validating insurance coverage, and reviewing licenses before payment approval. Managers document the process to prevent disputes and maintain financial discipline. Subcontractors value the transparency and reliability of timely payments, while clients benefit from smoother operations without financial setbacks. This workflow helps masonry contractors maintain credibility, reduce liability, and protect profitability. With it in place, they can strengthen professionalism, improve efficiency, and deliver projects more reliably while ensuring subcontractor compliance.
14 tasks
Receive subcontractor invoice or pay application for current billing period
Confirm invoice matches contract terms, billing cycle, and schedule of values
Verify scope of work billed aligns with actual progress in the field
Check that all approved change orders are reflected and documented
Apply retainage according to subcontract agreement
Review for math accuracy, duplicates, or previously paid items
Confirm receipt of up-to-date insurance certificates (general liability, workers’ comp, etc.)
Collect required lien waivers (conditional or unconditional)
Ensure any required compliance documents are current (safety forms, licenses, certified payroll, etc.)
Confirm subcontractor has submitted all required submittals and RFIs
Review and approve with project manager or financial controller
Log approved payment in accounting system and schedule for release
Notify subcontractor of payment approval or any corrections needed
File invoice, compliance documents, and approvals in subcontractor records
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