Bid Proposal Creation for Painting
The Bid Proposal Creation workflow provides painting contractors with a structured process for preparing professional proposals. It includes describing surface prep, coatings, materials, labor hours, safety standards, and schedules. Managers review accuracy and confirm profitability before submission. By standardizing this process, painting companies reduce errors, protect profitability, and improve win rates. Clients benefit from transparent, detailed proposals that inspire confidence. Teams gain accountability with documented approvals and consistent formats. With this workflow in place, painting contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while securing more bids through accurate submissions.
Review the final estimate and scope of work
Confirm bid requirements from the client (format, delivery method, inclusions)
Draft the proposal document using a standard template
Clearly outline scope of work, exclusions, and assumptions
Include a detailed breakdown of pricing or lump sum total as required
Add project schedule, milestones, and expected start date
Attach required documents (licenses, insurance, references, etc.)
Include terms and conditions, payment schedule, and warranty info
Review proposal internally for accuracy and completeness
Format and proofread for professionalism and clarity
Submit bid via email, portal, or sealed delivery based on client instructions
Confirm receipt with the client or GC
Log the bid submission in tracking system
Follow up before or after bid deadline to check status or answer questions
👈 Use this SOP template inside Subtrak
Edit with AI. Customize in seconds. Store and share all your SOPs and checklists in one place.