Accounts Payable Review for Painting
The Accounts Payable Review workflow provides painting contractors with a structured method for handling vendor payments and expenses. It covers reviewing invoices, confirming deliveries, matching purchase orders, and obtaining approvals. Managers process payments promptly to maintain strong supplier relationships. By standardizing this process, painting companies reduce errors, avoid delays, and protect profitability. Clients benefit from smoother project execution with reliable material availability. Teams gain accountability through documented approvals and financial oversight. With this workflow in place, painting contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with consistent accounts payable practices.
Collect incoming invoices from vendors, subs, and service providers
Verify that each invoice includes required details (PO, job name, dates, scope)
Match invoice to purchase order, delivery ticket, or contract
Check pricing, quantities, and terms against original agreement
Flag any discrepancies for clarification or dispute resolution
Confirm that the billed work or materials have been received and approved onsite
Assign cost codes and project numbers for job costing
Route invoice to project manager or designated approver for sign-off
Enter approved invoices into accounting or ERP system
Schedule payments based on due dates, cash flow, and vendor terms
Issue payment via check, ACH, or other method
Record payment details and update vendor balances
File digital or physical copies of invoices and approvals for audit trail
Reconcile AP ledger and review outstanding payables regularly
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