RFI Submission & Tracking for Painting
The RFI Submission & Tracking workflow provides painting contractors with a structured checklist for handling project clarifications. It covers drafting RFIs for scope questions, submitting them to project managers, and tracking responses until resolved. By using this process, painting companies reduce miscommunication, prevent rework, and improve efficiency. Clients benefit from transparency and confidence in the contractor’s attention to detail. Teams gain accountability by keeping all requests documented. With this workflow in place, painting contractors can protect profitability, improve professionalism, and deliver projects on time with consistent quality.
Identify issue or missing info in plans, specs, or scope
Confirm that the question can’t be answered internally
Draft clear and concise RFI question
Include reference (drawing number, spec section, detail, etc.)
Submit RFI to the appropriate party (GC, architect, engineer)
Log the RFI in tracking system with date and description
Set a follow-up reminder based on urgency and schedule impact
Monitor for responses and maintain communication
Review response and confirm clarity with team
Update project documents or plans if response affects scope
Distribute RFI response to field crews or subcontractors as needed
Track whether the RFI results in a change order or delay
Close out RFI once addressed and documented
Archive for future reference and job record
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