Field Labor Tracking for Painting
The Field Labor Tracking workflow provides painting contractors with a clear process for recording crew hours and daily progress. It covers assigning tasks, verifying completion, and tracking productivity. By standardizing this system, painting companies reduce delays, improve communication, and protect profitability. Clients benefit from transparency and consistent updates. Teams gain accountability and alignment. With this workflow in place, painting contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably.
Set up labor tracking system (time cards, app, spreadsheet, etc.)
Define labor categories (crew type, cost codes, task types)
Have crew leads or foremen record hours daily
Capture clock-in/clock-out times and breaks, if applicable
Record tasks performed and locations worked
Track subcontractor hours and verify scope alignment
Collect labor entries at end of each day or week
Review entries for accuracy and completeness
Compare actual hours vs. estimated/budgeted hours
Flag and investigate significant overruns or discrepancies
Update job costing and progress reports
Maintain backup documentation for payroll or billing
Use data to inform schedule updates or crew adjustments
Archive records for audit trail and project closeout
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