Timecard Collection for Plumbing
The Timecard Collection workflow helps plumbing contractors manage accurate reporting of labor hours. It covers daily submission of timecards, supervisor approval, and verification against schedules. Managers resolve discrepancies, document approvals, and prepare data for payroll and cost tracking. By standardizing this process, plumbing companies reduce errors, improve efficiency, and protect profitability. Clients benefit from accurate billing and transparency. Teams gain accountability through consistent documentation. With this workflow in place, plumbing contractors can strengthen professionalism, improve scheduling, and deliver projects more reliably while maintaining financial control over labor costs.
Set a clear schedule for timecard submission (daily or weekly)
Communicate expectations to all field staff and supervisors
Use standardized timecard forms or digital time tracking systems
Require entries to include employee name, date, hours worked, and job/task code
Have foremen or supervisors review and approve each timecard
Collect timecards from all teams by the set deadline
Review for missing entries, math errors, or inconsistencies
Verify overtime, breaks, and travel time where applicable
Cross-check hours against crew schedules and jobsite logs
Follow up with employees on any discrepancies
Submit approved timecards to payroll or office admin
Archive timecards for compliance and recordkeeping
Use time data for job costing, billing, and performance tracking
👈 Use this SOP template inside Subtrak
Edit with AI. Customize in seconds. Store and share all your SOPs and checklists in one place.