Warranty Procurement for Plumbing

The Warranty Procurement workflow helps plumbing contractors complete projects by organizing and delivering warranty documentation. It includes collecting manufacturer warranties for fixtures, piping, and equipment, along with contractor workmanship guarantees. Teams verify terms, ensure accuracy, and provide clients with comprehensive packets. By standardizing this process, plumbing companies reduce disputes, protect margins, and improve professionalism. Clients benefit from transparency and confidence that their systems are supported long-term. With this workflow in place, plumbing contractors can strengthen credibility, improve efficiency, and deliver smoother closeouts that build client trust and satisfaction.

Review project scope to identify items requiring warranties

Collect product warranties from suppliers and manufacturers

Verify coverage terms (duration, exclusions, claim process)

Confirm subcontractor or third-party warranty information

Draft or finalize any in-house workmanship warranties

Gather serial numbers, model numbers, and installation dates

Organize all warranty documents into a single package

Review contents to ensure nothing is missing or expired

Add contact information for warranty support (vendors, subs, etc.)

Deliver warranty package to client (digital or hard copy)

Review warranty coverage with client and answer questions

Log delivery confirmation and archive documents for records