Estimating to Production Handoff for Roofing
The Estimating to Production Handoff workflow provides roofing contractors with a structured method for moving from bid approval to project execution. It covers reviewing estimates, transferring scope details, aligning budgets, and sharing subcontractor or supplier information. Supervisors ensure production crews understand requirements and timelines. By following this workflow, roofing companies reduce errors, avoid rework, and protect profitability. Clients benefit from smooth project starts and accurate scheduling. Teams gain accountability with documented handoffs. With this workflow in place, roofing contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably with seamless coordination between estimating and field operations.
Confirm signed contract or notice of award has been received
Schedule internal handoff meeting with estimator, project manager, and field lead
Review full scope of work and contract inclusions/exclusions
Walk through the final estimate, including labor hours, material budgets, and sub costs
Highlight key supplier and subcontractor quotes used in pricing
Discuss approved change orders, allowances, and unit pricing (if applicable)
Share site-specific notes, logistics considerations, and access requirements
Review proposed schedule, milestone dates, and client expectations
Transfer all estimating documents into project management system or shared folder
Assign responsibilities for procurement, subcontracts, and scheduling tasks
Identify open items or unknowns needing resolution before mobilization
Introduce production team to point of contact on client or GC side
Document meeting outcomes and confirm readiness to proceed
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