Daily Superintendent Checklist for Roofing

Step 1: Check today's weather forecast

Use a reliable weather service to check the forecast for rain, wind, and temperature. Pay attention to any warnings or alerts.

• Rain: Ensure all materials are covered and sealed to prevent water from ruining materials. Use waterproof tarps and secure them tightly.

• Wind: Secure loose and lightweight items so they are not blown around the jobsite. Ensure safety measures are in place to prevent fall risks, such as using harnesses and guardrails.

• Temperature: Plan for extra water and shade if hot, or additional layers and breaks if cold. Monitor crew for signs of heat exhaustion or hypothermia.

Step 2: Confirm tomorrow's weather forecast

Review the forecast for the next day to prepare for any potential weather-related adjustments.

• Rain: Plan to seal up any open areas by the end of the day to prevent roof leaks and damage to the installed roof system.

• Wind: Ensure all materials and equipment are secured to prevent damage or loss.

Step 3: Adjust work plan based on weather conditions

Modify the day's work plan to mitigate any high-impact risks identified in the weather forecast.

• Extreme heat: Schedule frequent breaks and ensure hydration. Consider starting work earlier in the day to avoid peak temperatures.

• Extreme cold: Provide additional warming gear and plan for shorter shifts. Ensure crew has access to warm beverages and heated rest areas.

• High winds: Delay work on elevated areas if necessary. Use windbreaks to shield work areas and ensure all safety equipment is in use.

Step 1: Initiate Communication with Foremen

Start the day by calling or texting each Foreman to discuss the day's plan. Confirm that they have all necessary materials and understand the day's objectives.

Step 2: Verify Attendance and Assignments

Ensure that all employees have arrived on site and are aware of their assignments. Align these assignments with project goals and deadlines.

Step 3: Prioritize Site Visits

Identify priority sites that require immediate attention due to upcoming deadlines or lack of recent visits. Plan your visits accordingly.

Step 4: Conduct Site Visits

During site visits, assess the progress and quality of work. Ensure that it is aligned with appropriate details and scope of work. Engage with the Foreman and crew to address any issues or concerns.

Step 5: Document Progress and Issues

Take notes and photos of the site to document progress and any issues. Ensure all documentation is clear and detailed for future reference.

Step 6: Review and Adjust Plans

After site visits, review the day's findings and adjust plans as necessary to ensure project goals are met. Communicate any desired changes to the Foremen.

Step 1: Verify Daily Deliveries

Start by reviewing the delivery schedule for the day. Contact suppliers to confirm the estimated time of arrival (ETA) for each delivery. Ensure that the delivery details match the project requirements.

Step 2: Review Project Material Needs

Assess each project to determine the material requirements. Check if the scheduled deliveries align with the project timelines and adjust orders if necessary.

Step 3: Check Material Inventory On-Site

Visit each site or contact the foreman to verify the current material inventory. Compare the inventory against the work completed to ensure consistency and prevent theft or misplacement.

Step 4: Plan for Equipment Needs

Evaluate if additional equipment such as cranes or reach forklifts are needed for material handling. Arrange for necessary equipment rentals or deliveries in advance.

Step 5: Coordinate with Foreman

Inform the foreman of the delivery schedule and ensure they have personnel ready to assist with unloading and organizing materials. Confirm that they are aware of the expected quantities and specifications.

Step 6: Verify Material Specifications

Upon delivery, check that the materials match the order specifications, including manufacturer, type, and quantity. If discrepancies are found, take photos, make notes, and arrange for the supplier to rectify the issue immediately.

Step 1: Confirm Daily Safety Meeting

Ensure a daily safety meeting has taken place. The meeting should last at least 5 minutes and cover job hazards for the day, including weather conditions, other trades, and fall hazards.

Step 2: Inspect Access Points

Check that all access points are secure. Ensure ladders are properly secured, roof hatches are accessible, and all necessary signage is present on site.

Step 3: Verify Documentation On Site

Confirm that all required documentation is on site, including safety plans, fall protection plans, and injury and illness prevention plans (IPP).

Step 4: Identify and Document Hazards

Identify any hazards in the work area, especially when working with other contractors. Take photos of hazards and notify the relevant contractor or general contractor of any unsafe conditions.

Step 5: Verify Housekeeping Standards

Discuss housekeeping standards with the crew. Ensure the work area is kept neat and tidy, trash is discarded promptly, and debris or materials are not left to blow away.

Step 1: Review the project schedule

At the beginning of every project, familiarize yourself with the project schedule. Understand the timeline and key milestones for the roofing work.

Step 2: Compare actual progress with planned schedule

Every day, assess the actual progress of the roofing work against the planned schedule. Note any discrepancies between the two.

Step 3: Consult with the foreman

Discuss with the foreman to confirm if the team is on track to meet the targets. Identify any potential issues that might affect progress.

Step 4: Identify delays or blockers

Identify any delays or blockers such as crew shortages, lack of progress by other contractors, weather, material shortages, or equipment needs, etc.

Step 5: Communicate with the project manager

For major delays or blockers, contact the project manager immediately to discuss potential solutions. For minor issues, attempt to resolve them on-site by coordinating with the general contractor or other subcontractor, as appropriate.

Step 6: Document and review

Keep a detailed record of any blockers encountered during the project and what day they occurred on. This documentation will be valuable for post-project reviews to identify areas for improvement.

Step 1: Confirm Site Cleanliness and Security

Ensure that all debris and waste materials are either removed from the site or stored securely. Verify that all materials are properly secured and that site access points are locked. This step is crucial for safety and compliance with local regulations.

Step 2: Secure Equipment and Tools

Check that all equipment and tools are accounted for and stored securely. This prevents theft and damage, ensuring that everything is ready for use the next day.

Step 3: Review Tomorrow's Material Needs

Discuss with the foreman to identify any materials needed for the next day's tasks. Ensure that all necessary materials are available to avoid delays in the project schedule.

Step 4: Plan Crew Assignments

Coordinate with the foreman to plan crew assignments based on the next day's schedule. Determine the number of workers needed and assign tasks accordingly to optimize productivity.

Step 5: Capture End-of-Day Notes

Document any significant events, progress, or issues encountered during the day. Include photographs provided by the foreman to visually capture the day's progress. This information is vital for tracking project status and identifying areas for improvement.

Step 6: Update Roof Plan and Schedule

Review and update the roof plan and schedule to reflect the current status of the project. This ensures that all stakeholders are informed of progress and any adjustments needed in the project timeline.