Subcontractor Scheduling & Coordination for Roofing
The Subcontractor Scheduling & Coordination workflow provides roofing contractors with a structured system for aligning subcontractor crews with project deadlines. It covers confirming availability, scheduling installation dates, managing overlaps with other trades, and documenting updates. Managers monitor progress and resolve conflicts quickly. By following this workflow, roofing companies reduce downtime, protect margins, and improve efficiency. Clients benefit from timely, dependable roofing services. Teams gain accountability with documented schedules and communication logs. With this workflow in place, roofing contractors can strengthen professionalism, improve efficiency, and deliver projects more reliably while ensuring subcontractors remain on schedule.
Review project schedule and identify key subcontractor milestones
Confirm each subcontractor’s availability and crew capacity
Provide subs with a clear scope, schedule window, and site access info
Send out look-ahead schedules weekly with updates or changes
Coordinate subcontractor tasks with other trades to avoid overlap
Hold coordination meetings with subs during critical phases
Confirm material deliveries and prep work are complete before sub mobilizes
Monitor subcontractor arrival and performance against schedule
Communicate delays, weather impacts, or sequencing changes in real time
Address scope questions or conflicts on site promptly
Track subcontractor work progress and verify daily output
Document issues, no-shows, or performance concerns
Update master schedule and share changes with all affected parties
Log all communications and schedule adjustments for project records
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